Once you have identified the records your organization/club wants to keep, the next step is to determine how to maintain them to ensure that they will be accessible in the future. To best preserve your records follow these ten tips:
Electronic records, like your photographs and emails, have become a large component of organizations/clubs' files. Much like their paper counterparts, there are steps that you can take to preserve these records and make them accessible to future members.
For more information on archiving electronic records see: Personal Digital Archiving Libguide
No matter where the records are stored, they should be kept together and arranged in a way that works best for your organization/club. It is important to label all files with the full name and date of the topic documented within. For photographs and scrapbooks, this includes identifying as many people depicted as possible.
It is also beneficial to create an inventory of the record that your organization/club maintains and has in your archive so that you can quickly identify and locate records of interest. Also, should your organization/club ever wish to donate the record to the College Archives, an inventory will provide a good outline of this collection.